Best AI Note Takers

AI Note Takers Reviews

Meetings should drive decisions, not drain your time. Unfortunately, many people leave with incomplete notes, unclear next steps, or hours of follow-up work. AI note takers change that by automatically transcribing discussions, summarizing key points, and organizing action items.

Tools like Fieldy, Fireflies, Tactiq, Fathom, and others ensure your time is spent focusing on the discussion while streamlining the follow-up process and improving accountability. To find the best AI note taker in 2025 for your business needs, take a look at our top recommendations. To learn more about how we created our list, see our methodology section.

Fieldy – Best Wearable AI Note Taker

Fieldy is a wearable AI note taker that clearly captures your conversations, transforming them into reminders, summaries, and more. You can wear it as a pendant or a band. Whether you’re in back-to-back meetings or you are looking for a way to be fully present without forgetting key points, Fieldy is a great solution.

The Fieldy device keeps all your conversations in one place, lets you ask questions about past conversations, and helps you manage tasks, set reminders, and stay organized. You can connect to your mobile device via Bluetooth, syncing your conversations in real-time with the Fieldy mobile app.

Fieldy enables hands-free note-taking, automatic transcription and summaries, AI-organized conversations, searchable memories, and AI-powered smart reminders. It can identify up to six speakers at once and offers unlimited transcription storage. Additionally, the company prioritizes your privacy. Fieldy designs its products to be HIPAA compliant. It encrypts data, only stores what you allow, and never shares your data with third parties without your explicit consent.

Get Started Visit Fieldy’s website.

Fieldy features

• Meeting Transcripts: Fieldy records your conversations at the push of a button, whether you’re in a meeting or needing to transcribe vast amounts of information. It transcribes, summarizes, and organizes information so you can easily reference it.
• Searchable Summaries: Fiedly lets you revisit any memory. Its device stores data like a digital brain, allowing you to search names, dates, tasks, and more.
• Multi-Language Support: The Fieldy wearable device supports 100 languages, ensuring that no matter where you are, you can easily record your conversations.
• Task Management: Fieldy lets you track tasks and set reminders, keeping you organized and on top of things.
• Integrations: Fieldy integrates with Google Calendar and Microsoft Outlook in the paid subscription plans.

How Fieldy pricing works

Currently, Fieldy offers a wearable device for $149, plus shipping, and 150 minutes of free monthly recordings are included. However, Fieldy has three subscription plans for you to choose from: Free, Plus, and Unlimited.

• Free: 150 minutes per month included with purchase.
• Plus: 1440 minutes per month; $12.99/month or $9.99/month billed annually.
• Unlimited: Unlimited minutes per month; $19.99 / month or $14.99/month billed annually.

Fieldy offers free shipping in the US, UK, and AU. It comes with a 14-day return policy and a 1-year warranty.

What markets does Fieldy serve?

Fieldy is great for people who are stuck in back-to-back meetings, in-person or otherwise. It’s especially useful for healthcare, education, and business professionals. The lightweight wearable device allows professionals to record important conversations, ensuring they don’t forget any vital data.

Read our full Fieldy review

Fireflies.ai – Best AI Meeting Note Taker

Fireflies.ai is a well-known AI note taker that can join your meetings as a bot, either automatically or through an invite. It transcribes, summarizes, searches, and analyzes all your team conversations, ensuring you never have to worry about meeting notes again. Fireflies boasts a 95% accuracy rate, can transcribe in more than 100 languages automatically, uses speaker recognition software, offers sentiment analysis, and more.

Fireflies brings comprehensive and customizable AI summaries to every meeting, giving you detailed notes, action items, detailed analytics, key topic tracking, and audio and video files, supported in MP3, MP4, WAV, and M4A formats.

Fireflies.ai features

• Meeting Transcripts: Offers high-quality meeting transcriptions and recordings with a 95% accuracy rate.
• Searchable Summaries: Fireflies uses AI-powered search to allow you to search meetings from months ago, down to the specific sentence and timestamp. It also uses AskFred, which has the AI review meetings, allowing it to answer any questions you may have.
• Multi-Language Support: Fireflies supports over 100 languages and can automatically switch languages from meeting to meeting with ease.
• Task Management: Automatic summaries offer an overview, bullet points, action items, and custom notes, allowing you to easily manage and track tasks.
• Integrations: Fireflies can integrate with many existing tools, including Aircall, Outreach, Zoom, your calendar, Zapier, various CRM tools, and other APIs.

How Fireflies.ai pricing works

Fireflies.ai has four pricing plans: Free, Pro, Business, and Enterprise.

• Free plan: Starts at $0 a month; limited AI summaries and 800 minutes of storage/seat; 0 AI credits.
• Pro plan: Starts at $18 a month per seat; unlimited AI summaries and 8,000 minutes of storage/seat; 20 AI credits.
• Business plan: Starts at $29 a month per seat; unlimited AI summaries and unlimited storage; 30 AI credits.
• Enterprise plan: Starts at $39 a month per seat; unlimited AI summaries and unlimited storage; 50 AI credits.

What markets does Fireflies.ai serve?

Fireflies is a great tool for all industries, including sales, recruiting, marketing, healthcare, financing, real estate, and any team needing to accurately record and analyze meetings. With Fireflies’ free version, it’s also a great tool for individuals who want a simplified meeting note taker.

Tactiq – Best Bot-Free Note Taker

Powered by OpenAI, Tactiq lets you focus on your meeting, while it takes the live, in-meeting transcriptions for you. It offers insightful AI summaries, helping you know exactly what actions to take next.

Tactiq is a Chrome extension that doesn’t record your meetings, but instead transcribes the meeting by speaker. This means your employees can rest easy knowing they aren’t being recorded, but transcribed. Tactiq tracks specific speaker discussions, helping you know who said what. It also handles the post-meeting work for you, creating meeting summaries, crafting follow-up emails with action items, and formatting project updates.

It works with Zoom, Google Meets, Microsoft Teams, and a Chrome extension.

Tactiq features

• Meeting Transcripts: Tactiq transcribes meeting conversations in real-time without an AI bot joining the meeting, and text is only displayed for you. You and your employees can feel at ease knowing there’s no audio or visual recording, just live transcriptions.
• Searchable Summaries: Tactiq uses an OpenAI integration, so you can ask questions directly from your meeting transcripts.
• Multi-Language Support: Tactiq supports over 30 languages, including English, French, Spanish, German, and more.
• Task Management: Provides actionable insights from post-meeting transcriptions, helping you stay on top of what needs to be done.
• Integrations: Tactiq integrates with many tools, including Notion, Slack, HubSpot, Google Drive, and more.

How Tactiq pricing works

Tactiq has five plans for you to choose from: Free, Pro, Team, Business, and Enterprise.

• Free plan: $0 per month; 5 AI credits/month; 10 transcripts/month.
• Pro plan: $12 per user/month; 10 AI credits/month; unlimited transcripts.
• Team plan: $20 per user/month; unlimited AI credits; unlimited transcripts.
• Business plan: $40 per user/month; unlimited AI credits; unlimited transcripts.
• Enterprise plan: Custom pricing; unlimited AI credits; unlimited transcripts.

What markets does Tactiq serve?

Tactiq is best for small to medium-sized teams looking for quick and simple transcription services. Also, because it is a bot-free application, Tactiq is great for people who don’t want their voices or faces recorded. It gives accurate transcriptions while maintaining some anonymity.

Tl;dv – Best AI Note Taker for Sales Managers

Tl;dv, which stands for “Too Long, Didn’t View,” goes beyond simple recording, transcriptions, and summaries. The tool not only generates meeting notes in over 30 languages but also auto-updates your CRM, tracks playbook adoption, gives sales managers coaching insights, summarizes countless meetings, and drafts follow-up emails.

Tl;dv streamlines post-meeting tasks, automatically logging call notes and CRM outcomes for you. Powered by Anthropic, Tl;dv ensures your data is projected. It offers end-to-end encryption, GDPR compliance, and SOC 2-certified security. Data is stored securely in ISO 27001-certified data centers with AES-256 encryption for maximum protection. All your recordings are yours, not Tl;dv’s; and they will never use your recordings to train AI.

Tl;dv features

• Meeting Transcripts: Automatically records and transcribes meetings while simultaneously acting as a sales coaching platform.
• Searchable Summaries: Tl;dv automatically groups your meeting notes by topic, making it easy to find what you need. You can also use smart prompts to control your meeting notes’ structure, tone, focus, and format.
• Multi-Language Support: Tl;dv can translate from over 30 languages, ensuring every detail is captured from the original language.
• Task Management: Allows you to comment on key moments in meeting recordings, highlighting specific notes or action items in the summary.
• Integrations: Offers various integrations, including CRM, video conferencing, calendar, project management, and Zapier & API tools.

How Tl;dv pricing works

Tl;dv has four plans: Free Forever, Pro, Business, and Enterprise.

• Free Forever: Starts at $0 a month; unlimited meetings & viewers; 5 uploads.
• Pro: Starts at $29 per seat/month; unlimited meetings & viewers; unlimited uploads.
• Business: Starts at $65 per seat/month; unlimited meetings & viewers; unlimited uploads.
• Enterprise: Custom pricing; unlimited meetings & viewers; unlimited uploads.

What markets does Tl;dv serve?

Tl;dv view is best for sales managers and customer success teams. It easily integrates with CRMs, ticketing systems, knowledge management platforms, and over 5000+ other tools. However, no matter what field you’re in, Tl;dv offers dynamic and accurate meeting transcriptions.

Fellow – Best for Post-Meeting Follow-Ups

Fellow.ai is one of the only AI meeting assistants built with privacy and security in mind. It records, transcribes, and summarizes every meeting, keeping all your recordings in one place. Fellow ensures you have access to privacy and sharing controls, ensuring you can control who sees your data.

Fellow goes a step beyond most AI note takers by helping you prepare for your meetings, offering collaborative agendas and pre-meeting briefs, ensuring you’re always ready, even with back-to-back meetings. Additionally, Fellow automatically updates your CRM software, syncs information from your meetings, and suggests fields to update based on what was discussed.

Fellow features

• Meeting Transcripts: Fellow joins your meetings, taking notes and creating action items for you, allowing you to focus on the conversation.
• Searchable Summaries: Through “Ask Fellow,” you can get insights across your meetings with your own AI meeting chatbot.
• Multi-Language Support: Offers meeting transcriptions in 99 languages.
• Task Management: Fellow will organize meeting summaries and suggest updates based on what was discussed.
• Integrations: Fellow has over 50 integrations, including Slack, Zoom, Jira, Asana, and more, streamlining your workflow.

How Fellow pricing works

Fellow offers four plans for businesses and teams: Free, Team, Business, and Enterprise.

• Free: Starts at $0 per month; 5 AI meeting notes/user; 5 AI recordings/user.
• Team: Starts at $11 per month/seat; 10 AI meeting notes/user; 10 AI recordings/user.
• Business: Starts at $23 per month/seat; unlimited AI meeting notes/user; unlimited AI recordings/user.
• Enterprise: Starts at $25 per month/seat; unlimited AI meeting notes/user; unlimited AI recordings/user.

What markets does Fellow serve?

Fellow is designed for every team, including HR, sales, marketing, engineering, IT, product, and leadership teams. Fellow works best for small to medium-sized teams, and has features for solopreneurs to take advantage of.

Fathom – Best Free AI Note Taker

Fathom offers a robust AI note-taker tool that seamlessly transcribes and summarizes your Zoom, Google Meet, and Microsoft Teams meetings. Unlike other AI note takers, Fathom has your summaries ready in less than 30 seconds from when your meeting ends. The tool automatically syncs meeting summaries with tasks in your CRM, making it easy to track action items.

One standout feature of Fathom is that you can share clips from specific parts of your meeting. You can also interact with your recordings through Fathom’s AI assistant for instant answers and insights. You can think of it as ChatGPT for your meetings.

Fathom is completely free; however, it does offer a Team Edition with some advanced features, such as a unified view of all conversations with a customer or prospect. It also offers collaboration features through key highlights, making it easy to align team members.

Fathom features

• Meeting Transcripts: Joins meetings with you and transcribes summaries within 30 seconds of the meeting ending.
• Searchable Summaries: You can track keywords and use Fathom’s AI assistant to look through your past summaries to easily find what you’re looking for.
• Multi-Language Support: Fathom can summarize calls held in 28 languages.
• Task Management: Fathom syncs with CRMs to automatically assign items to listed tasks.
• Integrations: Fathom works with your tools, including Slack, Google Docs, Salesforce, Notion, and much more.

How Fathom pricing works

Fathom’s main service is completely free. However, it does have a Team Edition with two pricing options. The Standard plan starts at $29 per user per month. The Pro plan starts at $39 per user per month. Both plans have a minimum of two users per account.

What markets does Fathom serve?

Fathom is best for small teams or people who find themselves in back-to-back meetings and want an easy-to-use and affordable AI note taker.

Krisp – Best for Noise Cancellation

Krisp AI meeting assistant handles all your meeting transcripts and recordings silently. It is a bot-free AI note taker that works for all meeting types, including online, walk-and-talks, or sit-down meetings. It functions on both mobile and desktop, ensuring you always have access to it.

Its standout feature is its AI noise cancellation, which expertly removes noise, echoes, and cross-talk. Similarly, Krisp excels at accent conversion. Using AI, Krisp can convert accents enough to create clearer, more confident communication in every meeting.

Krisp can sync to your CRM, pushing notes and action items directly to them. It centralizes action items, tracks tasks, offers AI-generated suggestions based on previous conversations, and helps you prepare before the meeting, listing agendas and insights before every call.

Krisp features

• Meeting Transcripts: Offers bot-free transcriptions, meeting recaps, and action items, all while cancelling out excess noise and converting accents.
• Searchable Summaries: Review summaries to easily find key insights and decisions.
• Multi-Language Support: Transcribes and summarizes in 16 languages, ensuring seamless communication across global teams.
• Task Management: Track tasks from all meetings, ensuring nothing falls through the cracks.
• Integrations: Integrates with major tools from Google Drive to Zoom, ensuring your workflow remains smooth and simple.

How Krisp pricing works

Krisp has four pricing plans for its AI Assistant: Free, Pro, Business, and Enterprise.

• Free: $0 per month; unlimited transcription; 60min/day AI accent conversion; 7-day meeting history.
• Pro: $16 per month/user; unlimited transcription; 60min/day AI accent conversion; 5GB storage.
• Business: $30 per month/user; unlimited transcription; 4hr/day AI accent conversion; 30GB storage.
• Enterprise: Contact sales. Includes everything in business plan.

What markets does Krisp serve?

Krisp is best for teams that meet with people around the globe or in loud environments. With its accent conversation and noise cancellation features, Krisp makes it easy to have clear and accurate conversations and summaries. However, it’s not limited to these fields.

Compare the best AI Note Takers side-by-side

What are AI Note Takers?

AI note takers are either a software application or a wearable device that uses artificial intelligence (AI) to record and transcribe conversations, create meeting summaries, and offer action items and email follow-ups.

AI note takers use natural language processing (NLP) to analyze and summarize spoken words. They remove the need for manual note-taking, freeing up time for the user. By not having to focus on taking notes, you and your employees can focus on the conversation, improving efficiency and participation.

Most AI note takers are software applications. These applications will have a bot join the meeting with you so they can record and transcribe what’s said. Examples include Fireflies and Tl;dv. However, some note takers are physical devices that users can wear. These wearable devices allow users to transcribe in-person meetings or interactions easily. Fieldy is an example of this type.

What are the Two Types of AI Note Takers?

Most AI note takers are either bot-based or bot-free.

Bot-based AI note takers use virtual assistants (AI-powered bots) to join a meeting with you. They record audio and transcribe notes. These tools can often identify speakers, tone, and outcomes. However, the presence of a bot can make some people uncomfortable, discouraging them from speaking freely.

Bot-free AI note takers work on a device level. They capture audio, create transcripts, and produce high-quality summaries without the need to join a meeting. Bot-free AI note takers are generally less intrusive, encouraging organic and smooth conversations.

What do AI Note Takers do?

AI note takers’ main purpose is to record, transcribe, analyze, and summarize audio from meetings. This allows users to focus on the conversation fully. Additionally, these tools often maintain a database, allowing you and your employees to refresh their memories of what was said months ago, search keywords, and fact-check information.

Other note-taking tools go a step further. Like many of the providers on our list, some AI note takers can send email follow-ups after meetings finish. They can highlight action items, allowing you to keep track of your tasks. Employers can also assign tasks to their workers, depending on the tool. AI note takers can also send alerts and reminders.

Do I need an AI meeting assistant?

Whether you need an AI assistant for your meetings depends on your personal preferences and work habits. AI note takers are best for people who spend much of their time in back-to-back meetings, like managers or sales representatives.

AI note takers are also great for business leaders who want improved accuracy in meeting minutes and comprehensive summaries. These tools are also a great way to increase accountability, both among employees and business leaders.

AI note-taker features to look for

When looking for an AI note taker, consider tools that have the following features:

• Accurate audio transcription
• Multi-language support
• Searchable summaries
• Keyword identification
• Speaker differentiation
• AI chat
• Integrations
• Data security

You should also consider your preferences and what you’ll primarily be using the AI note taker for. Healthcare professionals will have different requirements than a marketing team. Consider what AI features you need to streamline operations and find a tool that meets those needs.

Benefits of AI Note Takers

AI note takers offer many benefits, including the ability to record, transcribe, and summarize meetings accurately. AI note takers can then review these transcriptions and generate relevant insights, action items, and email follow-ups.

These tools enhance accuracy and improve information organization. Other benefits include:

• Improved focus
• Increased team collaboration
• Time saving
• Reduced post-meeting work
• Enhanced decision making
• Potential cost savings

How much do AI Note Takers cost?

AI note takers have an average price range of $11 to $65 per month/user. Prices depend on the plan you choose, the number of users, and the number of advanced features you want. However, most AI note takers have a free version with limited features and monthly transcriptions available.

Some providers, like Fathom, design their product to be completely free, offer highly accurate and unlimited transcriptions. However, Fathom does have a Team Edition, which costs $29 per month/user.

Fieldy is unique in that it provides a wearable AI note taker. Rather than paying a monthly subscription for the service, you pay a one-time fee of $149, plus shipping, for the device. However, you may have to pay extra for additional minutes per month if you exceed what is included in the initial plan.

AI Note Takers FAQ

Can AI note-taking apps improve productivity?

Yes, AI note-taking apps can improve your productivity significantly. By automating transcriptions, summaries, follow-ups, and action items, AI note takers make it easy to track tasks, save time, and increase focus, making you more productive.

Are AI note-taking apps better than traditional methods?

AI note takers can be better than traditional methods because they automate the process, allowing you to put all your focus on the meeting. The note taker will summarize the meeting transcript and highlight important details, making it easier and faster. However, with traditional methods, you have more control over what you take note of and may find it easier to remember those details. Additionally, AI note-taking tools have their limitations with handling accents, colloquialisms, technical terms, and other jargon.

Is an AI note taker worth it?

An AI note taker may be worth it to you if you find yourself in back-to-back or information-heavy meetings on a regular basis. AI note takers automatically record, transcribe, and summarize meetings, making it easy to look back on what was said. In meetings, it lets you focus on the discussion and saves time, allowing for more brainstorming and collaboration. However, they do generally have a monthly cost, which, depending on your situation, may or may not be worth it.

Are AI note takers legal?

AI note takers are generally legal; however, they are often subject to consent requirements and other legal considerations. It is best to be transparent with meeting participants about the use of an AI note taker, especially if it records video and audio. Ensure information security by using reputable tools and limiting data access to trusted individuals. You should also consider the context the AI note taker is being used and whether recording is appropriate.

What are the downsides of AI note takers?

While AI note takers are very helpful, they may have some downsides, including transcription errors due to access, language, jargon, or background noise. Some AI note takers may use your data for training purposes or for selling to third parties. Always check the data usage policy before using an AI note-taking service.

How we chose the best employee scheduling software

We gathered a list of 16 AI note-taking software companies on the market and identified 10 popular vendors with significant online search volume to narrow our focus. From there, we chose 7 vendors that stood out for the features they offered, markets they serve, brand reputation, and more.

We scored companies on a scale of 1 (poor) to 5 (excellent) across the following criteria, each worth 25% of our total score:

• Variety of features: We looked for vendors that offered accurate meeting transcriptions, searchable summaries, multi-language support, task management, and integration capabilities. A company scored higher if it offered all of these features, as it means leads to a more streamlined and actionable note-taking experience.
• Pricing transparency: We not only compared actual pricing and plans for each vendor but also considered whether the information was easily available online. Companies with transparent pricing and free trials received a better score.
• Customer support:: We ensured companies offered some form of support, either through onboarding, tutorials, or clear directions. Companies that offered multiple types of ongoing customer support scored better.
• Brand reputation: We gathered data about customer reviews and ratings published on trustworthy third-party review sites to get a sense of each vendor’s reputation with its customers.