Our fleet management software picks for 2022

By: STEVEN RYDIN | Fact Checked By: JAMIE OSTROE | Updated: September 1, 2022

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Trucks, shipments, drivers everywhere—and organizing it all can feel like herding cats. Fortunately, we live in the digital age. Enter trucking fleet management software, which can give you a dashboard view of everything going on in your fleet. With it, you can wrangle your budget, stay on top of shipping activity, and better manage it. Without it? Well, let’s just say it’s better to go with it.


Our Top Picks

  1. RTA – Best Small Fleet Maintenance Software
  2. Fleetio – Best Construction Fleet Management Software
  3. AUTOsist – Best Trucking Fleet Management Software
  4. Onfleet – Best Fleet Management Software Tools for Delivery
  5. Rhino Fleet Tracking – Best for Optimizing Fleet Performance

Fleet Management Software Reviews

Working from a list of 86 fleet management software offerings, finalized down to 15 vendors, we looked for the best combination of customer support, robust features, and business-friendly pricing to figure out which is best for you. But here’s the thing: there’s no single answer. That’s why we’ve divided it up into categories. Below, you can find our takes on the top fleet management software for people in different markets. To see how we did it, check out our section on methodology.

If you’re ready to upgrade your fleet management capabilities, it’s time to read our top fleet management software picks for 2022.

rta logo

RTA – Best Small Fleet Maintenance Software

RTA began with a man named Ron Turley, a former driver for UPS. Turley was a savvy fleet manager who worked his way up the corporate ladder until he was managing fleets for the company—and making them so efficient they saved hundreds of millions of dollars.

Now RTA attempts to replicate the success of its founder through its software. Given that the company comes from a history of fleet professionals, the idea is that they know how to create the software that professionals like you need as well. Here’s how they’re doing.

Pros
  • Affordable per-user/per-month pricing
  • Keeps tabs on vehicle warranties and similar details
  • Robust and helpful customer support
Cons
  • User interface can be complex to learn
  • Could use more live tracking features

RTA features

  • Fuel Management – RTA keeps effective tabs on what’s going on with each vehicle, especially with maintenance and fuel logging.
  • GPS – Where is every vehicle, and how long until delivery? RTA can help you figure out where everyone is by consulting with the map.
  • Mileage Tracking – Especially effective at keeping tabs on the quality of your vehicles and when they may be due for maintenance based on mileage numbers.
  • Mobile app – Easy for users to log into the mobile app and start using the software, though expect that onboarding the full system at your company may require you to use their robust customer service.

What markets does RTA serve?

Serving all industries and sizes, RTA is surprisingly flexible. We included them at this point on our list because their pricing is so favorable for small companies who want the best fleet management software for small business to scale with them as they grow.

fleetio logo

Fleetio – Best Construction Fleet Management Software

Don’t get us wrong; Fleetio isn’t only for construction vehicle fleets. The software offering, which first launched in 2012, is used by small fleets and even fleets of thousands of vehicles alike. But its emphasis on vehicle maintenance and a list of clients like Snap Towing highlight just how effective it can be for construction fleet management, especially in large and complex operations.

Pros
  • Drivers love how easy the issue reporting is
  • Maintenance tracking effective and robust
  • Effective for multiple offices and needs
Cons
  • May have some difficulties onboarding
  • Some want more customization

Fleetio Features

  • Fuel Management – Fleetio is especially good at tracking the fuel and maintenance needs of your fleet, no matter how many locations your construction company may have—or any other company, for that matter.
  • GPS – Many customers online reported that the GPS and tracking features were among the best they’ve tried out, making it suitable for keeping a live look at your entire fleet.
  • Mileage tracking – Like RTA, the mileage tracking with Fleetio is quick, effective, and makes it easy to keep tabs on where all of your vehicles stand—and when it’s time for maintenance. One quick note: Fleetio’s tabs on vehicle depreciation left a little to be desired.
  • Mobile app – The mobile app made it easy for people to onboard, log in, and quickly become part of the overall fleet structure, with the results feeding back into the primary fleet management dashboard.

What markets does Fleetio serve?

We don’t want to give the impression Fleetio is only for construction vehicles. It will work for just about any fleet you have to manage. But we couldn’t ignore how perfect Fleetio’s features were for anyone who has a large and complicated construction fleet to manage, particularly those with multiple locations and a complex business to run.

autosist logo

AUTOsist – Best Trucking Fleet Management Software

AUTOsist advertises itself as a simple, straightforward way to get a trucking fleet—or vehicle fleet of any type—under control. The company, launched in 2014, constantly talks about its motto: simplicity. Does it deliver?

Pros
  • Ease of use—both for businesses and drivers
  • Can customize inspections for vehicles
  • Expense tracking is transparent and easy to read
  • Great comments on customer support
Cons
  • Some difficulties with mobile onboarding
  • Inventory tracking lacking

AUTOsist features

  • Fuel Management – People love how AUTOsist is great for making things simple, and that often translates in issues like fuel management, which can otherwise feel complicated to manage.
  • GPS – Like other offerings on this list, AUTOsist provides GPS tracking for a simplified view of the fleet and where everything needs to be.
  • User management and specific truck-to-driver assignments make it easier to manage the entire fleet—once you set it, it will be much easier to handle reporting and onboard individual drivers.
  • Mobile app – Some users had issues getting onboarded with the mobile app and found it buggy, but the app is there and ready for drivers to use when working.

What markets does AUTOsist serve?

Like the other names on our list, AUTOsist isn’t exclusively for trucking. If you have vehicles and a fleet to manage, this is an option for you. However, the way its features stacked up—users raved about how easy it is to onboard and use—screamed “great for trucking companies who are just starting out with fleet management software.”

onfleet logo

Onfleet – Best Fleet Management Software Tools for Delivery

Onfleet’s goal is to get you better at Last Mile solutions—in other words, tracking deliveries and making sure that the way they end up in the hands of customers is smooth. To do this, the company—founded in 2015—offers a suite of fleet management software tools that are great for dispatching shipments and handling deliveries on time and on budget.

Pros
  • Effective driver app to keep team connected
  • Rerouting, adding/editing stops
  • Easy onboarding and user interface
Cons
  • Flatter pricing, better for bigger companies
  • Maybe not ideal for more frequent deliveries

Onfleet features

  • Fuel management – Onfleet includes up-to-date reports of who’s been spending what, which puts more power in the hands of the dispatcher, who’s monitoring everything and keeping tabs on things.
  • GPS – Essential for good last-mile delivery, as it provides a look at where drivers are. Perhaps most importantly, Onfleet also offers editing on routes to keep your fleet efficient in the last mile.
  • Mobile app – Easy to onboard and lets drivers offer feedback to keep the entire fleet in sync.
  • Live tracking – This feature is not only present but looks good, including accurate ETAs to help the dispatcher tell when deliveries are going to be made effectively.

What markets does Onfleet serve?

Onfleet is more for shipping and delivery than it is for, say, construction companies who want to monitor the maintenance conditions of its vehicles. This is all about live tracking and GPS so you can synchronize a delivery company and offer the best-possible last mile services for your customers.

rhino fleet logo

Rhino Fleet Tracking – Best for Optimizing Fleet Performance

Rhino Fleet Tracking, now purchased by GPS Insight, aims to give a good live tracking map of your fleet. Its emphasis is on low fuel costs—especially a concern these days—as well as fleet optimization. It was purchased by GPS Insight, a company that has been around since 2004, as part of its offerings to make trucking fleets more accessible for dispatchers.

Pros
  • Effective at fuel management and optimization
  • Emphasis on GPS dashboards and live tracking
  • Built-in reporting drives analytics and insights
Cons
  • Will have to keep your own data records
  • May have to pay extra for some features

Rhino Fleet features

  • Fuel management – The emphasis here is on fuel optimization, which is especially important when fuel prices are high and every cent you can shave off the budget counts.
  • GPS – Dashboards are useful to use, though you may have to opt for higher pricing ranges if you want GPS dashboards that refresh more frequently.
  • Mobile app – The app got good ratings for both drivers and managers, who found it easy to use and keep tabs on where the entire fleet was.
  • Dash camera – Dash camera features make it possible to get even closer to what’s going on with the fleet and keep tabs on everything from the software.

What markets does Rhino Fleet Tracking serve?

GPS Insights, which owns Rhino Fleet Tracking, focuses on truck fleet management, and Rhino Fleet Tracking seems a little different. However, it’s still a powerful way to optimize the performance of a fleet that’s on the road at all times.

Compare the best fleet management software side-by-side

Software Name Why we picked It Starting price for cheapest plan Highlights
RTA Best Small Fleet Maintenance Software $3.60/user/month Great for keeping tabs on vehicle maintenance/condition
Fleetio Best Construction Fleet Management Software $5 per vehicle/month Scalable for tracking the conditions of a lot of vehicles
AUTOsist Best Trucking Fleet Management Software Free, then $59/month for five vehicles Simplified navigation; great for beginners
Onfleet Best Fleet Management Software Tools for Delivery $500/mo unlimited vehicles Ideal for those focused on last-mile deliveries and shipping
Rhino Fleet Tracking Best for Optimizing Fleet Performance $16/month, additional for added features Optimization for fuel efficiency

What is fleet management software?

With more and more shipping companies becoming more focused on energy efficiency, fleet management software is more important than ever. But what is it? It’s the suite of tools you can use to monitor, track, and manage a fleet of vehicles, such as trucks, delivery vans, or even construction vehicles.

Think of fleet management software as the air traffic controller, overseeing your fleet, your vehicle needs, your fuel efficiency, and more.

Who uses fleet management software?

Construction fleet management software, marine fleet management software, truck fleet management—it all falls under the umbrella of any platform that helps you manage a remote fleet of vehicles. There is even drone fleet management software.

Companies both large and small can use this software, as long as they have vehicles to manage. It’s particularly useful for delivery and shipping companies, though construction companies will also have vehicles on which they have to keep tabs. Fleet management software isn’t limited to businesses, however. It can also be used by large government or academic institutions with vehicles to track.

What does fleet management software do?

Trucking companies, construction companies, marine companies, and delivery companies all need to keep tabs on their vehicles. But it’s not just watching them drive in real time that’s the challenge. It’s also monitoring their efficiency, their fuel use, and their needs for maintenance. Any company with a fleet of vehicles should consider fleet management software.

You can learn all about fleet software in both academic and professional settings. Generally, the software will help monitor and manage an entire fleet of vehicles—no matter what the vehicles are—to better operate your business.

Benefits of using fleet management software

Changing the way you manage your fleet can have all sorts of benefits, making you more fuel efficient and responsive to challenges on the road, and overall, making you a more efficient company. But how does this look in practice? You’ll find some fleet management software includes options like editing a route to help assist in last-mile delivery; this isn’t something you could do before the age of mobile phones and digital technology.

Businesses that don’t use fleet management software are, most importantly, left out in the dark. You’ll have to use outdated systems, making you slow to deal with questions as they arise, or you won’t be able to run reports to check on your vehicle maintenance needs, fuel usage, and more.

How much does fleet management software cost?

It will depend on how many vehicles you have, in most cases. For instance, Fleetio, our pick for the best construction fleet management software, only required $5/vehicle/month every time you added a new vehicle to the mix. This might seem like a lot, but it essentially means that your business can scale up as you add new vehicles, so it can be surprisingly affordable for small businesses.

Other offerings, like Onfleet, charged flatter rates—$500/month for unlimited vehicles, but with a much lower “floor” in pricing. Ultimately, it will be up to you to determine what’s right for your company: variable or static pricing.

Fleet management software FAQ

What is the best fleet management software to choose?
Above, we offered our picks for the top fleet management software in a range of categories, from delivery to construction to small businesses. We recommend you peruse the pros and cons above to see which pros line up with your specific needs—and which cons your particular company can afford to overlook.

What does fleet management software do?
Fleet management software provides a reporting dashboard so you can review and watch your fleet’s performance over time, and oftentimes, in the moment. It also helps you get a 360-degree view of important aspects of fleet management, such as maintenance needs and fuel efficiency.

Why do I need fleet management software?
You need fleet management software if you have a fleet of vehicles to manage. Onboarding with fleet management software will make it easier for your drivers to log miles and communicate with dispatch, while from your end, the software will promote greater performance and efficiency.

How do I choose a fleet management system?
Review the tables and features above to find a fleet management system that best suits your particular industry. Make sure you run a few comparisons first to make sure you’re buying a system with features that match your needs.

How we chose the best fleet management software

From a curated list of dozens upon dozens of fleet management software offerings, we whittled it down to just over a dozen. From there, we gathered the following:

  • Customer service reviews, looking specifically at what levels of customer service each fleet management software provided if their software was difficult to figure out.
  • Brand reputation, in which it’s important to tabulate not just good online ratings, but the general tenor of those ratings—as well as weighing the sample sizes.
  • Features lists, especially in relation to the pricing on each offering. For example, is one sensibly-priced software option offering more features than another offering that costs more?

From there, we used a simple 1-5 rating to score customer service, features, and pricing transparency to tabulate who we thought were the best offerings. We then looked for correlations between these features and the industries they served—ultimately resulting in the recommendations you see. The last step? It’s time for the final evaluation: you trying out a fleet management software option of your own.