Top Payroll Companies in Austin
Austin's Best Payroll Companies
- Unlimited payroll runs
- Includes rich HR features
- Easy-to-use interface
- Extended customer support hours
OnPay offers payroll services to businesses of all sizes, including those new to payroll, small businesses, and mid-sized companies. It can help you pay your workers, no matter their classification (i.e., W2 workers, contractors, and remote workers). OnPay handles the calculations, deductions, and payroll taxes, letting you focus on business growth. Some standout features include unlimited multiple state payroll runs, tax filings, multiple pay options, rates, schedules, and garnishments and withholdings.
- Reduced pricing as you grow
- Easily syncs with benefits and payroll features
- IRS-certified and ESAC-accredited
- Simplified onboarding
Justworks is primarily a professional employer organization (PEO); however, businesses don’t need to use its PEO services to use its payroll services. Justworks offers centralized reporting features and lets you view upcoming payments, monitor cash flow, and generate payroll reports. Justworks Payroll also helps you identify personnel gaps so you can make informed decisions about your company. Justworks provides businesses with all the HR services needed to pay employees correctly and streamline day-to-day operations.
- 14-day free trial
- Tax compliance
- Unlimited payroll runs
- Employees self service
Paycor offers core payroll solutions such as tax compliance, an employee self-portal, a mobile app, and flexible pay options. It streamlines payroll processing, tax filing, and compliance management, giving you time to analyze turnover, create career paths, and build your teams. Paycor’s HR solutions support more than 2.3 million users across the United States. Standout payroll features include flexible pay options, an intuitive mobile app, real-time calculations, earned wage access, and tax compliance alerts.
Exacta Bookkeeping & Tax Services
Address:
11331 N Lamar Blvd #B
Austin, TX 78753
Phone: (512) 733-7300
Exacta Bookkeeping offers full-service bookkeeping to clients throughout Texas. The provider thoroughly studies your unique situation and tailors their advice to meet your needs. Services include tax preparation with electronic filing, IRS audit representation, payroll, bookkeeping, admin assistance with invoices, purchase orders & accounts receivable, and much more. Exacta can handle all your payroll, bookkeeping, and tax needs from one convenient location.
Revolutions Bookkeepers
Address:
2111 West Slaughter Lane
Austin, TX 78748
Phone: (512) 522-4738
Revolutions Bookkeepers was started by Katie Heim, who has worked with every type of small business and non-profit. She and her team have over 25 years of experience and are dedicated to helping you grow your business. Revolutions removes the guesswork from year-end tax filings and payroll, identifying ways to improve cash flow and efficiency. Services in addition to payroll include recording of day-to-day transactions, financial reporting, business organization with QuickBooks software, and liaison between clients and CPAs, to name a few.
BH Bookkeepers
Address:
1130 Cottonwood Creek Trail Ste. C-1
Cedar Park, TX 78613
Phone: (512) 432-5029
With over 100 years of combined experience, BH Bookkeepers offers professional bookkeeping, monthly financial reporting, and payroll services. Payroll services include direct deposit capabilities, electronic tax payments, online employee access, quarterly & annual payroll tax reports, W-2s & W-3s, and employee verification reporting. While BH Bookkeeping is not technically in Austin, they serve Central Texas, making them a great provider for businesses near Austin.
Kazdon, Inc.
Address:
4210 Spicewood Springs Rd #104
Austin, TX 78759
Phone: (512) 345-0404
Kazdon strives to deliver an exceptional experience for both clients and employees, no matter the size of the business. They offer payroll administration, human resources, employee benefits (which integrate with your payroll), and a flexible spending account, which can help you receive pre-tax benefits and bring peace of mind. Kazdon’s payroll services are web-based and offer automatic electronic filings and deposits of federal, state, and local taxes; compliance with federal, state, and local regulations; and research and responses to payroll-related requests from the IRS.
How do payroll services work in Austin?
Payroll service providers in Austin allow business owners to outsource the tasks associated with payroll processing and administration to specialized service providers. This removes excess responsibilities, allowing businesses to focus on core business functions and grow their company.
To fully benefit from payroll providers, businesses must first provide necessary company details, tax ID numbers, and employee data (e.g., names, banking, social security information, wages, and hours worked). Providers often aid with tax calculations and deductions as well.
Once a provider has all the necessary information, they can run payroll. Using all employee data, they will compute employee gross pay, any deductions, and net pay. Payroll services can withhold federal, state, and local taxes from employee paychecks, ensuring your business remains compliant with regulations.
Usually, payroll providers offer more than payroll services. In addition to issuing paychecks, managing direct deposits, and keeping accurate records, many providers handle and automate HR tasks. Others can offer accounting services. Whether you’re looking for simple payroll or want to try HR outsourcing, the providers on our list can help you.
Whichever provider you choose, make sure they are a reputable service and are familiar with the complex payroll laws and regulations in Texas.
How much do payroll services cost in Austin?
The cost of payroll software providers in Austin depends on a few factors: the size of your business, how complex your payroll needs are, and what services you use. The more employees you need to pay, the more benefits offered, and the more features you use will impact the final cost.
Luckily, we can estimate costs based on available pricing on our national payroll providers. OnPay offers simple pricing, with a flat monthly cost of $49 and an additional $6 per person per month. So, if your business has 10 people, you can expect to pay $109 per month for their services. However, Justworks offers three plans, giving you options for more services and features.
The Payroll plan has a base monthly fee of $50 and an additional $8 per employee per month. So, for a company with 10 employees, you can expect to pay $130 per month for their basic services. This price will increase with the more services you add and the more employees you bring on.
While the local payroll providers do not list pricing on their websites, we can assume they follow a similar pricing structure. Many of the local Austin providers also specialize in bookkeeping and financial services, meaning their prices may be higher than if they only offered payroll. It’s important to keep that in mind when researching these companies. The best payroll provider is one that offers the most useful features at an affordable price.
To determine the true cost of payroll in Austin, reach out to different providers and ask for a detailed quote. From there, you can compare their pricing, business solutions, and contracts to find the one that’s right for you.
Payroll laws in Texas
Businesses in Austin, TX, should have a general understanding of the local payroll laws. However, employment laws are complex and subject to change. It’s vital that you consult with a legal professional or review information from the Texas Workforce Commission for the most up-to-date information on tax regulations.
Minimum Wage: The minimum wage in Texas is currently $7.25 per hour, which is the same as the federal minimum wage. Employers in Austin, North and South Austin, Cedar Park, Bluff Springs, and the surrounding areas are required to pay employees at least this much. However, it’s important to note that the living wage (the wage high enough to maintain a normal standard of living) in Austin is $21.63 per hour.
Overtime Pay: In Texas, in accordance with the Fair Labor Standards Act (FLSA), non-exempt employees are entitled to overtime pay at a rate of 1.5 times their regular rate of pay for all hours worked beyond 40 hours in a workweek. However, certain exemptions apply to certain categories of employees based on their job duties and salary.
Pay Frequency: Texas requires employers to pay their workers in full, on time, and on scheduled paydays. While the law does not specify what those scheduled paydays should be, employers are required to be consistent. Most choose to pay employees either weekly, bi-weekly, semi-monthly, or monthly.
Pay Stub Requirements: Texas law requires employers to provide employees with a written earnings statement at the end of each pay period. These written statements must be signed by the employer and include employee information and proper pay information.
Withholding Taxes: Employers in Texas must withhold state and federal income taxes from employees’ wages. Sometimes, employees can request employers to withhold more income tax than would otherwise be withheld, and state agencies and institutions of higher education must honor this request.
Paid Time Off (PTO): Texas does not have laws mandating paid time off for private employers. Rather, business owners can choose to provide PTO as part of their employment policies. However, in 2020, the city of Austin created an ordinance requiring employers to offer Earned Sick Leave, which may not require pay, but is important for Austin employers to be aware of.
These cover just a few key points regarding payroll laws in Texas. It’s important to consult with relevant authorities or legal professionals to ensure compliance with all applicable federal, state, and local employment laws and regulations.
The Bottom Line
Choosing the right payroll service provider is vital for the success of your business. Not only will it save you time and money, but you’ll enjoy improved accuracy and compliance, reduce admin tasks, and gain in-depth insights into your labor costs.
Many payroll providers offer more than simple payroll. They can help manage HR tasks, offer healthcare packages, provide workers’ compensation, offer benefits administration, and deliver more time-saving services. Whether you run a small business with five employees or you’re the head of a major corporation, payroll providers like OnPay, Justworks, Paycor, and your local businesses can support your business.
The methodology behind our rankings
To choose the best service providers for small businesses in Austin, Texas, we considered these key factors:
Services offered: We ensured the payroll companies offered payroll services, either as an add-on to their bookkeeper or as a main feature, depending on the core business goal.
Reputation and experience: We looked for payroll service providers with good reputations and years of experience in the industry. We read hundreds of customer reviews and testimonials to gauge providers’ reliability and customer service.
Compliance: Compliance is a vital aspect of payroll. We ensured that the payroll service providers on our list were knowledgeable and compliant with federal and state payroll laws and regulations.
Customer support: We choose payroll providers with excellent customer support that can address your questions and concerns in a timely manner.
Scalability: We choose payroll service providers that can accommodate growing businesses and provide services for businesses of all sizes.
Integrations: We considered payroll service providers that can integrate with other business software, such as accounting or time and attendance tracking, to streamline processes and reduce errors.