Top Payroll Companies in Austin
Seattle's Best Payroll Companies
- Easy-to-use interface
- Extended customer support hours
- No hidden fees
- Straightforward pricing
OnPay is a user-friendly provider that offers payroll solutions, HR services, and employee benefits, including health insurance, workers’ compensation, and retirement plans. It’s best for small to mid-sized businesses that are looking for comprehensive payroll services and automation. Key features include direct deposits, built-in reporting, employee self-service, hiring and onboarding, PTO management, and more.
- IRS-certified and ESAC-accredited
- 24/7 customer service
- Syncs with benefits and payroll features
- Takes an educational approach to help startups
While Justworks can function as your professional employer organization (PEO) and help you hire globally, it also offers simple payroll services you can utilize. Justworks simplifies payroll and human resources by offering features like multiple pay rates, custom payroll periods, external payments, basic timecards, advanced time tracking, time-off reports, and more.
- Unlimited payroll runs
- Employees self service
- Core HR features included
- 14-day free trial
Paycor (a human capital management (HCM) software) offers payroll and HR software. Paycor enables you to automate routine tasks, mitigate compliance risks, and enhance efficiency throughout your organization. Its analytics offer real-time insights, giving you peace of mind and informed decision-making. Paycor also streamlines payroll taxes, compliance management, workforce management, employee experience, and benefits administration.
TriStar Tax and Business Solutions
Address:
1300 Clinton St Ste 204
Nashville, TN 37203
Phone: (615) 537-0314
TriStar Tax and Business Solutions assists with tax and business solutions. Within its bookkeeping service is where you can find Tristar’s payroll service. The comprehensive payroll solution ensures that checks are prepared and printed on time while maintaining maximum security and meeting the micro encoding standards set forth by the Federal Reserve System. It offers free direct deposits, tax services and reporting, detailed reports, after-the-fact payroll services, W-2 and W-3 processing, 1099 and 1096 processing, audits, and much more.
Adams Keegan
Address:
210 25th Ave N Suite 1030
Nashville, TN 37203
Phone: (800) 621-1308
Adams Keegan simplifies payroll, allowing you to customize the service for your business. Dedicated experts offer proactive, expert oversight of your payroll administration and help you when tax laws change and your business evolves. In addition to processing payroll, Adams Keegan offers w-2 (tax form) processing, remittance of federal and state employer taxes, state new hire reporting, filing of IRS forms 940 and 941, direct deposit, checks & pay cards, integrated time & attendance tracking, garnishments & deductions management, leave management, and more.
Inova Payroll
Address:
636 Grassmere Park Ste 110
Nashville, TN 37211
Phone: (615) 921-0600
Inova Payroll offers an intuitive end-to-end system, ensuring your employees get paid accurately, compliantly, and on schedule. With built-in compliance and efficient payroll processing, Inova offers a smooth and reliable transition to its platform. It can accommodate your unique needs with its flexible pay rules engine. You can rely on real-time calculations, corrections, and information that is continuously updated within a single database. Additionally, Inova offers unlimited data storage and in-product multi-factor authentication.
How do payroll services work in Nashville?
Nashville payroll providers operate by managing various payroll needs for local businesses. They offer a range of services from basic payroll processing to time tracking and HR solutions. Depending on the provider, they might even help file taxes, offer retirement plans, and assist with workers’ comp.
Payroll services generally issue paychecks, handle direct deposits, offer HR management, track payroll data, assist with onboarding new hires, and, in some cases, offer bookkeeping services.
When outsourcing your payroll, you will need to provide the necessary company details like your business’s tax ID and your employee details. This allows service providers to run accurate payroll and deduct taxes, keeping your business compliant while saving you time and money. The companies on our list offer a range of services, ensuring you have access to what you need.
No matter who you choose, make sure you do thorough research into the business. Always look for reputable providers that are familiar and understand the complex payroll laws and regulations in Tennessee.
How much do Nashville small business payroll services cost?
Payroll software providers in Nashville can cost anywhere from a flat monthly rate of $49 (plus a fee per person) to over $200. Overall, the cost depends on the provider you choose, the services used, and the size of your business.
Based on the providers on our list, we can get a general understanding of payroll costs. OnPay starts at a flat monthly fee of $49 and an additional $6 per person. Businesses with ten employees will spend $109 monthly for OnPay’s services. However, Justworks has a base monthly fee of $50 and $8 per employee. Meaning that same business of ten employees will pay $130 each month.
While the other providers on our list don’t offer pricing publicly, we can assume prices will follow a similar pricing structure. However, some of the local service providers specialize in tax services and bookkeeping, offering payroll as an additional feature. This will likely affect the overall monthly cost; however, you should consider their non-payroll services, as they will be beneficial for your business.
To determine the actual payroll cost in Nashville, contact various providers and request a detailed quote. From there, compare pricing, business solutions, and contracts to find the one that’s best for you.
Payroll laws in Tennessee
It’s crucial for businesses in Nashville, TN, to understand local payroll and labor laws. Below, we list a few key payroll laws to help you get a general understanding. However, as laws are complex and ever-changing, business owners should consult with a legal professional and review Tennessee’s Department of Labor and Workforce Development.
Minimum Wage: Tennessee does not have a minimum wage, meaning that it follows the federal minimum wage of $7.25 per hour. Employers must pay their employees at least this minimum rate.
Overtime Pay: Overtime counts as any approved time worked “in excess of the employee’s normal work week schedule.” Overtime pay may be given as “cash at the employee’s regular rate of pay, cash at the employee’s premium rate of pay (one and one-half (1.5) times the regular rate) or in equivalent time off (compensatory time).”
Payday Regulation: Employers must pay their employees at least once per month. If you pay employees once a month, all earned wages must be delivered no later than the fifth day of the succeeding month.
For employers paying their employees two or more times a month, wages earned before the first of the month must be paid no later than the “twentieth day of the month following the one in which the wages were earned,” and wages earned before the sixteenth of the month must be paid “not later than the fifth day of the succeeding month.”
Final Paycheck: If an employee leaves or is discharged, the final payment must be made in full, either no later than the next regularly scheduled payday or 21 days following their last day, whichever one occurs last.
Sick Leave: Employees will receive 12 days of sick leave per year, which accrues on the date of hire and on each subsequent service anniversary date. Read more detailed information on sick leave and its use.
Breaks and Mealtimes: Tennessee law requires employees to receive a thirty (30) minute unpaid meal or rest period if scheduled for six consecutive hours.
This list includes only some regulations for employee pay and management. Always consult with the relevant authorities and trusted legal professionals to ensure your business adheres to all applicable federal, state, and local laws and regulations.
The Bottom Line
A payroll provider can make a big difference in your business operations. Not only will it save you time, allowing you to focus on growing your business, but it will also improve efficiency, reduce legal errors, increase employee satisfaction, and provide detailed insights into processes.
Nashville small businesses should weigh the pros and cons of outsourcing payroll processing to a third-party business. Always ensure the service is a reputable provider that remains up-to-date on federal and state laws. Consider additional services each provider offers to get the most from your investment. These services might include talent management, healthcare administration, HR management, bookkeeping, and more.
The methodology behind our rankings
To find the best payroll service providers for small businesses in Nashville, Tennessee, we considered these key factors:
Services offered: We sought companies that provided payroll services, either as an add-on to their bookkeeping services or as a primary feature, depending on their core business objectives.
Reputation and experience: We wanted to find payroll providers with good reputations and years of industry experience. We reviewed hundreds of customer reviews and opinions to gauge providers’ reliability and customer service..
Compliance: We only chose providers that showed extensive knowledge of federal and state payroll laws and regulations to ensure compliance for your business.
Customer support: We selected payroll services that offer excellent customer support, ensuring your questions and concerns are addressed promptly.
Scalability: Our team chose a range of providers that can meet your business needs, no matter its size. We chose providers that can grow with you, meeting your needs.
Integrations: We looked for payroll providers that can integrate with other business software, such as accounting or timekeeping systems, to streamline processes and minimize errors.