Best Payroll Services in Philadelphia, PA

Updated: December 22, 2023

Simplify your search for payroll services in Philly with our top recommendations.

Payroll services are a game-changer for small businesses in Philadelphia. They save you time and money, make sure you're following all the rules and regulations, and boost accuracy while keeping your employees happy.

Patriot logo

Free onboarding

Free Trial
Gusto logo
Best Pick

Next-day direct deposit available

Get Started
SurePayroll logo

Backed by Paychex

Get Started

Compare the best payroll companies in Philadelphia

Businesses in Philly have tons of options when it comes to payroll services. We checked out what they offer, how they work with other systems, how much they cost, their reputation, and even their customer support. We got you covered, and here are the top companies we recommend.

Company NamePatriotGustoSurePayroll
Best forSMBs, freelancers, contractorsAffordable, easy payrollSimple small business payroll
Years in Business112123
Starting Price$40/month + $6/mo per person$17/month + $4/mo per person$29.99/mo + $5/mo per person
Direct Deposit
Tax ComplianceMulti-State, FederalMulti-State, FederalMulti-State, Federal
B2B Reviews Rating4.84.84.7
ReviewsRead ReviewsRead ReviewsRead Reviews

Philadelphia's Best Payroll Companies



Editorial Rating

Gusto logo
  • Benefits management options
  • High-level customer service
  • Next-day direct deposit available
  • Best Overall

Gusto is the go-to payroll and benefits platform for small businesses. It's all in the cloud, making life easier when you’re on the go or running a distributed team. They handle everything, from payroll processing to taxes and filing those pesky tax forms. But that's not all.

Gusto also hooks you up with benefits management, like health insurance and 401(k) plans. And employees can take charge of their own info with self-service tools. Gusto is simple and user-friendly and plays nice with other software businesses commonly use. Plus, they're all about top-notch customer support and helping businesses stay compliant with payroll rules.



Editorial Rating

Patriot logo
  • One of the cheapest options
  • Easy setup
  • Free onboarding
  • Excellent customer service

Patriot is the way to go if you're a small business in Philly looking for a budget-friendly payroll service. They keep it simple and sweet, perfect for basic payroll needs. Patriot hooks you up with easy-to-use software that lets you breeze through payroll quickly and accurately. They even offer direct deposit options, so your employees get their cash in a flash.

No need to worry about taxes, because Patriot helps you stay compliant. Plus, they give you customizable payroll reports to keep things organized. With Patriot, your employees can jump on the self-service portal and access all their important info. And if you're a QuickBooks user, no worries, because Patriot plays nice with it. Bottom line? Patriot's the affordable payroll solution for small businesses in Philly. They got your back when it comes to payroll processing.



Editorial Rating

SurePayroll logo
  • Free 2-day direct deposit
  • HR advisor included
  • Backed by Paychex
  • Tax filing service available

SurePayroll is a great payroll solution for small businesses, and at a price that won't break the bank. It's comprehensive and affordable, with an easy setup and secure online portal. Employees can access their own payroll info with self-service tools. Talk about convenience!

Tax filings? Covered. SurePayroll takes care of them automatically, saving you the hassle. They even offer time tracking, a mobile app, and if you ever have any questions or concerns, their customer support is there for you 24/7. You'll never feel alone in your payroll journey. They've got your back every step of the way.


Payroll Service Solutions

    900 Jaymor Road
    Southampton, PA 18966

    Phone: (215) 608-1578

    Payroll Service Solutions is an HR outsourcing company serving businesses in Philadelphia. It offers payroll services, benefits, and HR services to help small businesses stay compliant with local and federal regulations. It offers time tracking, tax filing, direct deposit, PTO tracking, employee portals and more. Pricing is available by calling for a quote.


    Precise Payroll

      366 Easton Road, Unit H
      Warrington, PA 18976

      Phone: (877) 561-0222

      Precise Payroll is located north of Philly in Warrington, PA and specializes in payroll and HR services for small and medium businesses. It’s services are tiered based on the number of employees you have, and online payroll access is available for companies with 50+ employees. Precise Payroll also offers many convenient employee time and attendance tracking options including PIN, badge access, proximity card, finger print, key fob, mobile app, and more.


      Corporate Payroll Services

        2 Neshaminy Interplex, Suite 104
        Trevose, PA 19053

        Phone: (215) 244-2580

        Corporate Payroll Services provides affordable payroll and HR services to small and midsize businesses in Philadelphia. It’s payroll service offerings include full service payroll tax reporting and filing of federal, state, and local payroll taxes. Beyond payroll, Corporate Payroll Services also offers self-service employee portals, retirement plans, workers compensation insurance, online employee onboarding, and much more. You can contact its Philadelphia office for a custom quote.

        How do payroll services work in Philadelphia?

        Payroll service providers in Philadelphia allow business owners to outsource the tasks associated with payroll processing and administration to specialized service providers. Here’s how it generally goes down:

        • Setting up your payroll service
        • Keeping track of earnings
        • Calculating wages, deductins, benefits and taxes

        First things first, you get started by setting up your payroll service. You provide info about your business, like company details and tax ID numbers. And of course, you’ll provide employee records, including names, addresses, Social Security numbers, wages, and all that jazz. Providers may also assist in setting up tax accounts with the Pennsylvania Department of Revenue and the Internal Revenue Service (IRS).

        Then comes the part where you keep track of employee hours and earnings. You’ll have to share data about hours worked, overtime, and anything else that affects employee pay. Some providers let you do it online or use timekeeping software to make it easier.

        Now, the magic happens. The payroll service provider crunches the numbers based on the info you give them. They calculate wages, factoring in things like hours worked, overtime rates, deductions, and benefits. And they also handle all the necessary payroll tax calculations, so you don’t have to worry about that stuff.

        When payday comes around, the provider takes care of distributing the dough. They’ll cut checks or set up direct deposit for your employees. And if there are any taxes to be withheld or payments to be made to the tax authorities, they’ll handle all that for you too.

        To make your life easier, the provider generates reports so you can keep track of payroll expenses, tax obligations, and employee earnings. And they make sure you stay on the right side of the law by taking care of tax form filings, like those W-2s and 1099s.

        And that’s essentially how payroll services work in Philadelphia! By partnering up with these payroll gurus, you can streamline your payroll process, lighten your administrative load, and make sure your employees get paid accurately and on time. Be sure to choose a reputable provider who knows the ins and outs of Pennsylvania payroll regulations.

        How much do payroll services cost in Philadelphia?

        The cost of payroll services in Philadelphia can vary depending on a few factors. It all depends on the size of your business, how many employees you have, how complex your payroll needs are, and what specific services you require. There’s no one-size-fits-all answer.

        If you go for a full-service payroll provider like Gusto, Patriot, or SurePayroll, they’ll take care of everything for you, from calculating wages to filing tax forms. The cost for full-service payroll services can range anywhere from a few hundred bucks to several thousand dollars per year. It really depends on the size of your business and the services the payroll company offers.

        Now, keep in mind that different providers may have different pricing models. Some charge a flat monthly fee, while others base their fees on things like the number of employees or how often you run payroll. You got to make sure to understand the pricing structure and if there are any additional charges for extra services or features.

        Speaking of extra services, some payroll providers offer more than just the basics. Vendors like Gusto offer additional services like timekeeping, HR management, and benefits administration. That can affect the overall cost, too.

        And hey, if your business has specific needs or you need to integrate with other systems, that could impact the pricing as well. Be sure to check if there are any customization options and if they’ll be able to scale with you as your business grows.

        Here in Philly, there are local payroll service providers that know the lay of the land. They might offer more personalized service, but they could have different pricing compared to the big national companies. It’s good to explore all your options.

        To really figure out how much payroll services will cost you in Philadelphia, the best thing to do is reach out to different providers. Let them know what you need and ask for a detailed quote. That way, you can compare their offerings, services, and pricing to find the best fit for your business and budget.

        Patriot logo

        Free onboarding

        Free Trial
        Gusto logo
        Best Pick

        Next-day direct deposit available

        Get Started
        SurePayroll logo

        Backed by Paychex

        Get Started

        Payroll laws in Pennsylvania

        As a business owner in Philly, it’s important to have some general information about payroll laws in Pennsylvania, but please note that employment laws can be complex and subject to change. It’s always advisable to consult with a legal professional or the Pennsylvania Department of Labor & Industry for the most up-to-date and accurate information. Here are some key points regarding payroll laws in Pennsylvania:

        Minimum Wage

        The minimum wage in Pennsylvania is currently $7.25 per hour, which is the same as the federal minimum wage. However, certain localities within Pennsylvania, such as the City of Philadelphia, have enacted their own minimum wage laws that may differ from the state and federal minimum wage.

        Overtime Pay

        In Pennsylvania, non-exempt employees are entitled to overtime pay at a rate of 1.5 times their regular rate of pay for all hours worked beyond 40 hours in a workweek. However, certain exemptions apply to certain categories of employees based on their job duties and salary.

        Pay Frequency

        Pennsylvania does not have specific regulations regarding pay frequency. However, employers are generally required to pay employees at regular intervals and on a consistent basis. Most employers choose to pay employees either weekly, bi-weekly, semi-monthly, or monthly. Pay Stub Requirements

        Pennsylvania does not have specific laws mandating pay stubs, but employers are required to provide employees with a written statement that shows details of their wages and any deductions made. It is considered a good practice to provide employees with itemized pay stubs.

        Withholding Taxes

        Employers in Pennsylvania are required to withhold state income taxes from employees’ wages based on the employee’s withholding allowances and the Pennsylvania state income tax withholding tables. Employers must also withhold federal income tax and Social Security and Medicare taxes as per federal regulations.

        Paid Time Off (PTO)

        Pennsylvania does not have laws mandating paid time off for private employers. However, employers may choose to provide PTO as part of their employment policies or collective bargaining agreements. Additionally, certain localities within Pennsylvania, such as the City of Philadelphia, have enacted sick leave ordinances that require employers to provide paid sick leave to eligible employees.

        These are just some of the key points regarding payroll laws in Pennsylvania. It’s important to consult with relevant authorities or legal professionals to ensure compliance with all applicable federal, state, and local employment laws and regulations.

        The Bottom Line

        When you pick the right payroll service for your business, you’re in for some serious perks. Get ready for improved accuracy and compliance, less admin hassle, and killer insights into your labor costs.

        Many payroll services go the extra mile and offer sweet HR tools and services. We’re talking onboarding, benefits administration, and time and attendance tracking. It’s like having a whole HR squad on your side, saving you time and money.

        No matter if you’re a small biz or a big player, payroll service providers like Gusto, Patriot, and SurePayroll have your back in managing all things HR and payroll, so you can focus on taking your business to the next level. Can’t beat that!

        The methodology behind our rankings

        Here are the key factors we considered when selecting the best payroll service providers for businesses in Philadelphia, PA:

        • Services offered: We looked for payroll companies that offered key services such as payroll processing, tax filing, direct deposit, and employee self-service.
        • Cost: We compared the pricing plans of different payroll service providers and chose ones that fit most budgets. We also prioritized companies that offer flexible pricing plans with the ability to scale up or down depending on your business needs.
        • Reputation and experience: We looked for payroll service providers with good reputations and years of experience in the industry. We checked customer reviews and testimonials to gauge providers’ reliability and customer service.
        • Technology: We choose payroll service providers with up-to-date technology that can automate payroll processes and provide online access to payroll data.
        • Compliance: We made sure the payroll service providers on our list are knowledgeable and compliant with federal and state payroll laws and regulations.
        • Customer service: We looked for payroll service providers with excellent customer support that can address your questions and concerns in a timely manner.
        • Scalability We choose payroll service providers that can accommodate growing businesses and provide services for businesses of all sizes.
        • Integrations: We considered payroll service providers that can integrate with other business software, such as accounting or time and attendance tracking, to streamline processes and reduce errors.