Time Tracking Software Reviews
We identified 51 popular time-tracking software vendors and narrowed them down to our top five picks based on features offered, pricing transparency, customer support, and brand reputation. The companies we reviewed are well-known in the industry and specialize in serving businesses of various sizes and industries. Check out our methodology section for details on how we made our selections.
TimeTrakGo – Best Time Tracking Software for Small Businesses
TimeTrakGo is a super simple online time clock and scheduling software. The online time tracker offers easy-to-understand features that allow scheduling and time tracking to work together to help small businesses save money in overtime costs. Unlike other comparable services we reviewed, time tracking is the main focus for TimeTrackGo. With a very user-friendly interface and visual puzzle-piece timecards, you can quickly pinpoint missed or late shifts, edit them as needed, and project overtime hours before they occur.
- Dedicated time clock software
- The “Projected Hours” feature saves money
- User-friendly interface
- No invoicing or billing features
- Limited integrations
- Clock-in methods: set up a mobile time clock kiosk, use a pin keypad, facial recognition, or use the mobile app.
- Editing time: easy to edit and manually add time if employees mess up.
- Reporting: “Projected Hours” feature blends clocked hours with future schedules to alert you to upcoming overtime hours, giving you time to adjust and avoid overtime.
- Scheduling tools: yes, scheduling is included with TimeTrackGo.
What markets does TimeTrakGo serve?
Due to its simplicity and the fact that TimeTrakGo only provides time tracking and scheduling, it is more geared towards small businesses and freelancers that don’t need to schedule on a large scale or keep track of multiple location schedules.
Read our full TimeTrakGo Review.
Toggl Track – Best Time Tracking Software for Freelancers
Toggl Track is an excellent tool for small businesses and freelancers. As one of the best free time tracking software for freelancers, Toggl Track has a lot to offer on its free plan, including unlimited time tracking, projects, clients, and tags, as well as extensive exportable reporting. Multiple ways to track time and three paid levels offer progressively more features, such as improved customer service, higher integrations, and higher reporting levels.
- Unlimited time, projects, and clients
- Robust free version
- Over 100 integrations
- Free version is limited to teams of five or less
- No scheduling feature
Toggl Track features
- Clock-in methods: web, app, desktop, or mobile stopwatch.
- Editing and adding time: even the most basic level works as a stopwatch that can easily be adjusted.
- Reporting: reporting delivers time insights into project times, billable hours, team members’ productivity, and more.
- Integrations over 100 integrations.
What markets does Toggl Track serve?
Toggl Track is designed to help freelancers, small businesses, and large enterprise teams keep track of various projects, billable hours, and clients. We especially like it for freelancers, solopreneurs, and small but mighty teams with less than five members. The robust, best free time tracking app for freelancers saves you money and provides more than enough tools to accurately manage your projects, bill your clients, and plan for your future projects and time.
ExakTime – Best Time Tracking Software for Construction
Say goodbye to paper timecards that are messy and illegible. ExakTime connects your office with its field workers, cleans up your time-tracking process, provides multiple options to clock employees in and out, and lets you track labor efficiently and accurately daily. With Geofencing and Photo ID Capture, you will always know that your workers are on location and clocking in and out accurately.
- Photo ID Capture
- Over 100 payroll integrations
- Monthly base fee makes it pricey
- Limited knowledge base
- Clock-in methods: use a mobile app, onsite timeclock, or let crew leaders clock workers in and out.
- Editing and adding time: give managers permission to edit employee timecards.
- Reporting: calculates the prevailing wage for compliance with certain jobs.
- Scheduling tools: scheduling is available in higher-paid plans.
- Integrations syncs with over 100 payroll software services.
What markets does ExakTime serve?
ExakTime is explicitly designed with construction companies, contract workers, and field workers in mind. With Geofencing and Photo ID Capture, you can rest easy knowing your time tracking is accurate. The time tracking software for employees also tracks meals and breaks and requires employees to sign off on overtime to ensure it is correct.
Deputy – Best Time Tracking Software for Nonprofits
Deputy offers several plan options – you can choose to use the Scheduling only plan, Time and Attendance only plan, or combine the two in the Premium plan. There is also an Enterprise plan for companies needing custom configurations. For this review, we focused on the Time and Attendance plan, which provides unlimited timesheets, PTO and leave management, payroll integration, and more to streamline your time-tracking process and keep it easy for employees and managers. Deputy offers special pricing with the same great features for nonprofit organizations.
- PTO and leave management
- Special pricing for nonprofits
- Tools for compliance with labor laws
- Only 60-day chat support
- Reporting available in higher-paid plans only
- Clock-in methods: clock in from any device and set up an iPad as a time clock kiosk with location capture.
- Editing and adding time: yes, managers can adjust timesheets if needed.
- Reporting: the timesheet feature calculates employee wages to comply with contract and labor laws.
- Scheduling tools: scheduling is available a la carte or in the higher premium plan.
- Integrations single click payroll integration.
What markets does Deputy serve?
Deputy is the best time tracking software for nonprofits because it offers special pricing for charitable organizations, not-for-profits, and community programs. With features to keep organizations compliant with labor laws, employee contracts, and federal contracts, Deputy is great for industries like healthcare, retail, and hospitality as well – many of which are often nonprofits.
Read our full Deputy Review.
Homebase – Best Free Time Tracking Software
At Homebase, you get both time tracking and scheduling in all plan levels, even the free Basic plan. This best free time tracking software plan provides businesses with weekly scheduling, multiple ways to clock in, a place to manage and store time sheets, basic support, and employee management. Three paid plans get you progressively more levels of support, payroll integration, reporting, and more. These plans are billed per location and allow unlimited employees, unlike others on our list that bill per employee.
- Robust free plan for small businesses
- Unlimited employees on paid plans
- Time tracking and scheduling included in all plans
- Limited customer service on the free plan
- Reporting in the highest-priced plan only
- Clock-in methods: clock in using tablets, computers, and point-of-sale (POS) devices.
- Editing and adding time: assign managers and permissions to adjust and manage time tracking.
- Scheduling tools: scheduling is included with all plans.
- Integrations payroll integrations are included in the paid plans.
What markets does Homebase serve?
Homebase serves various industries and companies of all sizes, but it is the best deal for small businesses. Businesses with only one location and less than 20 employees can use the free plan, which includes everything you need to manage hourly work in an organized and streamlined way.
Read our full Homebase Review.
Compare the best time tracking software side-by-side
|Insurance Company||Why we picked It||Starting price for General Liability||Highlights|
|TimeTrakGo||Best for Small Businesses||$2.40 per month per user||“Projected Hours” feature integrates time tracking with scheduling to help plan overtime expenses|
|Toggl Track||Best for Freelancers||Free||Unlimited time tracking for projects and clients|
|ExakTime||Best for Construction||$50 monthly fee + $8 per employee per month||Geofencing and Photo ID Capture allow accurate time tracking on job sites|
|Deputy||Best for Nonprofits||$3.50 per employee per month||Features to ensure compliance with labor laws and special pricing for nonprofits|
|Homebase||Best Free Time Tracking Software||Free||Free plan for one location and up to 20 users|
What is time tracking software?
Time tracking software is a tool employers and employees use to track and manage the time they spend on jobs, specific tasks, and projects. Businesses of all sizes, from freelancers and entrepreneurs to small and mid-size companies, to large enterprise businesses, use and benefit from time-tracking software.
Time tracking software often includes tools like geofencing, time clocks, and multiple ways for employees to clock in on the job. Scheduling capabilities, invoicing, billing, and reporting features are also usually included, allowing you to see how you and your employees use your time.
How does time tracking software work?
First and foremost time tracking software tracks time. It provides a place and means for employees to clock into their shift or monitor time spent on a project or task for billing purposes.
Other notable features to look for in time tracking software include
- Multiple ways for employees to clock in
- The ability to edit or adjust clocked hours
- Reporting on calculated time and work usage
- Additional tools like scheduling and geofencing
- Integrations with third-party software like payroll and scheduling
Why should I use time-tracking software?
Small businesses, freelancers, and entrepreneurs use time tracking software to juggle multiple clients and projects. They use reporting to translate their hours worked into billing and invoicing. They can also see and adjust how they use their time to be more productive. Software like Toggl Track and TimeTrakGo work well for small businesses and freelancers.
Large businesses with multiple locations should consider ExakTime and Deputy. Services like these work well for companies with multiple locations and many employee shifts. Tools like geofencing ensure employees are on-site and working their scheduled hours. They can also use this software to comply with the Fair Labor Standards Act (FLSA), track meal and break times, and schedule employees while remaining within contractual hours.
What are the benefits of using time tracking software?
There are many benefits to using a simple time tracker. Beyond simply tracking time, the best time tracking software can:
- Positively impact productivity. You can troubleshoot and help your team work more efficiently by highlighting time-consuming tasks.
- Prevent scheduling and compliance errors. Time tracking software for employees allows you to see when they are and aren’t taking breaks and arrange your schedule to comply with labor laws.
- Decrease time theft. Using tools like geofencing and photo ID, you can track employee time in real time and location.
- Streamline scheduling, billing, invoicing, and payroll. Utilize reports to analyze your time in different ways by task, client, project, location, and even employee to make all your processes work better.
- Provide data for key decisions. Provide data-driven solutions that help key decision makers project schedules, wages, and scope.
How much does time tracking software cost?
Our time-tracking software comparison revealed that most services are pretty open about pricing. Paying annually is cheaper than monthly payments at Homebase, Toggle Track, and TimeTrakGo. Some, like ExakTime, charge a base fee, and all except Homebase charge a per-user/employee per-month fee. This fee ranges between $2 and $9 per user per month. Homebase charges differently and charges by location instead of by the user. Both Toggl Track and Homebase offer basic free plans.
|Starting at $2.40 per user per month||Starting at $8 per user per month||Starting at $3.50 per user per month|
|Base Fee: $0||Base Fee: $50||Base Fee:$0|
Time tracking software FAQ
Is time tracking effective?
Yes, there are many helpful time tracking solutions on the market today. The best employee time tracking software will align with your company’s needs. For example, if you need a time tracking software with scheduling included, Homebase and TimeTrakGo both have scheduling tools. Another consideration is you will need software that integrates with your current systems. Toggl Track and ExakTime both integrate with over 100 popular business programs.
What is the best way to keep track of hours worked?
The best way to keep track of hours worked is by using an employee time tracking tool like the ones on our list. To find the best one for you, make a list of what you absolutely need that software to do for you and then find one that checks each box.
How we chose the best time tracking software
We curated a list of 50 companies on the market for this time tracking software comparison. We narrowed down the list to 18 with significant online search volume to narrow our focus. From there, we chose five vendors that stood out for the features they offered, markets they serve, brand reputation, and more.
We collect information from vendors and verify it through:
- Video and live demos
- Vendor and parent company websites
We scored companies on a scale of 1 (poor) to 5 (excellent) across the following criteria, each worth 25% of our total score:
- Variety of features: We looked for vendors that offered multiple clock-in methods, the ability to manually edit or adjust time entries, reporting, if scheduling tools were included, and integrations with popular business payroll software. A company scores higher when they offer all these features, as it means a more streamlined time tracking experience and better use of time and wages.
- Pricing transparency: We not only compare actual pricing and plans for each vendor but judge companies on whether or not this information is readily available online – or if you have to jump through a bunch of hoops to get it. Companies with transparent pricing and free trials get a better score.
- Onboarding and support: We look for companies that offer multiple types of ongoing customer support and whether one-on-one onboarding is included or only available as an add-on service.
- Brand reputation: We gathered data about customer reviews and ratings published on trustworthy third-party review sites to understand each vendor’s reputation with its customers.